I am trying to create a updateable chart that updates when you select a specific month. Hey, Excel experts-- I'm trying to figure out a way to prevent data labels for values that are equal to zero. In this tip, we will show you how to easily overcome this problem, by following these simple steps: 1. Create the chart with all 3 series (i.e. In this guide, we provide instructions for three different ways to hide and unhide columns in Excel 2019, 2016, 2013, 2010, 2007, and Excel for Microsoft 365. after the first run, if legend 2 was deleted, 3 now becomes 2, and it will be deleted on the next run, and so on. Click inside the data range. Select the Layout & Print tab in the Field Settings dialog box. Example: Select Show Legend at Right . Lastly, double-click the line and format it to have no line or markers. A single click shows or hides charts, objects, or rows and columns. the three series and the total) as a stacked chart. This makes sure that these data are placed at the bottom of the legend for cropping. Syntax. Consequently, if you hide worksheet data, Excel won't display that data in a chart. Right click the legend and select "cut" 3.) Step 1. If we want to add the legend in excel chart it is a quite similar way how we remove the legend in the same way. Click anywhere on the chart. You can hide any worksheet in a workbook to remove it from view. Stack Overflow for Teams is a private, secure spot for you and your coworkers to find and share information. Returns a Legend object that represents the legend for the chart. As you probably know, Excel has a special function to count non-empty cells, the COUNTA function. You can hide columns and rows in Excel to make a cleaner worksheet without deleting data you might need later, although there is no way to hide individual cells. I believe Andy Pope has some example on his web site, at http://andypope.info. One solution is to replace the zero result with N/A result if you do this the data is simply ignored and will not be displayed. You can press Ctrl+1, or on the Home tab, click Format > Format Cells. … Click Close button to close the dialog. In the Excel Workbook Connection dialog box, select Sheet1, and then click OK. if some of the y values are blank, zero or errors. expression A variable that represents a Chart object.. Sub hide_legend() Dim cht As Chart. Open Paint or a similar program and paste the picture of the legend into the program 5.) In the Format Data Labels dialog, Click Number in left pane, then select Custom from the Category list box, and type #"" into the Format Code text box, and click Add button to add it to Type list box. You can hide any item on the legend. From the Superstore sample data, double-click Region and Sales. If the value in one of these cells changes to a nonzero value, the value will be displayed in the cell, and the format of the value will be similar to the general number format. Select Field Settings. Excel VBA Codes & Macros Pages. Note: the same problem can occur with dates are grouped as months, and no data appears in a given month. For pie, doughnut, funnel, and pyramid charts, any series added to the chart will add individual data points in the legend. As you can see, SeriesD does not have any data yet, and so I would like to exclude it from my chart (both as a line and as a Series in the legend). The data range may vary then and there. On the Data tab, click Filter in the Sort & Filter group. Step 3. 2. Please be aware that the function counts cells containing any type of data, including the logical values of … Adding shapes and text to the chart In Excel, shapes and text can be added to the chart itself. here's the issue, when the code runs the first time, it works. Dynamic Excel reports give your users the ability to show or hide … By default, any series added to a non-Shape chart in a Reporting Services paginated report will be added as an item in the legend. This example turns on the legend for Chart1 and then sets the legend font color to blue. Select the cells that contain the zero (0) values that you want to hide. 2.) Chart.Legend property (Excel) 04/16/2019; 2 minutes to read; o; O; K; J; S; In this article. Things I've tried: If I use an (if data is bad, then change xlabel to blank or NA()) process, excel still leaves a space for the blank or #N/A x label - see image. The data in hidden worksheets and workbook windows is not visible, but it can still be referenced from other worksheets and workbooks. Read-only. I currently have it set so that if the value = 0 it projects an #N/A value. Show or Hide Data and Charts with Dynamic Excel ReportsWith a few simple lines of Excel VBA your static Excel reports can become dynamic. If the data is in columns, you could hide the rows with zero or blank data and it won’t plot, because by default Excel doesn’t plot data in hidden cells. Right click -> copy the trimmed legend 5.) Step 2. Figure 2. You can display hidden worksheets or workbook windows as needed. ColumnD is formula based cell, in which I’m using =SUM() function. Crop the unwanted data series out of the picture of the legend 6.) When we encounter an Excel chart without a legend, we can easily add a legend through these steps: Add legend to an Excel chart. Try the code given below - Hide Legend Entry Using VBA. expression.Legend. Navigate to Data > Connect to Data, and connect to Superstore sample data. however, since you've deleted legend entries, the count of legend entries no longer matches the count of series collections. Example. I want to dynamically exclude some of these from my excel plot, e.g. Now Legend is available again. But it is showing currently. Click Number > Custom. months of the year. I also need to option to select no data at all. So it's down to the macro, to hide the series rows. And when column R is updated with data then the chart should be updated with that data as well. Teams. Select Microsoft Excel, and then open Legend.xlsx. Step 3: Create Views. By default, Microsoft Excel shows only visible data in a chart. Excel formula: count if cell is not blank. First, lets create a simple chart with your data to demonstrate. From the Legend drop-down menu, select the position we prefer for the legend. Then right-click on the 'Total' series, select Chart Type and change it to a line chart. I have a predefined list of x labels, e.g. If it’s not as easy, it takes more involved manipulation of the data. Click the Layout tab, then Legend. 2) Data Worksheet: Use the Match formula in a cell to compare the data in the Dashboard dropdown with the data from your table and return a number (either the row or column number that matches your choice). Not sure how your data is arrange/organised, but you could filter data to show only 'Greater than or equal to' 0 (zero), such would hide the rows with NA () and would display a chart with only data with value. However when I go to chart it, it doesn't pull a value, but it does make a blank spot with a legend of #N/A. Data: B2 to Q3 (sheetname: Test Execution Data) chart name: Chart 1 (sheetname: Dashboard) Problem: If I have no data in column Q, then the legend color should not be shown in chart. Then you can see all zero data labels are hidden. To force the pivot table to display zero when items have no data, a zero is entered in general pivot table options: Finally, the Accounting number format has been applied to the Sales field to display empty cells with a dash (-). It should then be included in the data table, but not be visible in the chart. Drag Region to Color. It can be tricky dealing with LegendEntries as there's no direct way of correlating the legend entry with the series, that said there are indirect ways. The Field Settings dialog box appears. 3) Data Worksheet: Use the Offset formula to return the information from the row(or column) specified by the Match formula cell. Hide - Unhide Legend Entry Using VBA If you want to hide , add or delete legend entries in the chart using VBA. Even it is possible that the data missing on excel sheets can change the entire result of the Workbook. Have you ever experienced your Excel charts disappearing when you hide the columns showing the data? I’m plotting a pie chart in my excel file, with the use of above table and using only ColumnA & ColumnD data. Right click at one of the data labels, and select Format Data Labels from the context menu. From the pop-up menu give tick mark to the Legend. Over time I am going to be adding more and more series to this chart (SeriesE, SeriesF, etc. In Excel 2003, select the entire range, including the header row. If you want to hide zero data labels in chart, please do as follow: 1. Heres an example, showing how the chart can be improved with additional data, and with a few spare lines available for intersecting the curves etc. You can also hide the workbook window of a workbook to remove it from your workspace. Select the Show Items with No Data option, as shown in this figure. Microsoft Excel Spreadsheets consists of a huge amount of data and disappearance of data from any cell would make the situation really troublesome for the Excel users. Select the chart and click on the “+” symbol at the top right corner. the syntax for N/A is NA … Q&A for Work. Select Connect Live. Using VBA if you want to hide top right corner can display hidden worksheets and workbooks & group... 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